Services Portfolio

Meeting Logistics

 

 

Create the “A-ha!” moment— inspire, engage, and challenge your attendees!

 

Leave the logistics to us, allowing you to focus on the content and successful results, not the endless details. 55% of all meetings are ad-hoc rather than large meetings- are you making the most of your time and money? Meetings provide the largest travel savings opportunities- are you taking advantage when you are negotiating or leaving money on the table?  It’s not always about just the overnight rate, but much more than that, what amenities are included and the overall package? Our logistic specialists know the areas to focus on that will bring value and savings to you. Your budget is one of the most important elements in the process.

We keep our focus on:

  • Customized online conference registration
  • Contract negotiations
  • Hotel rooming list management
  • Air and ground logistics
  • Evaluation of group fares and itinerary, inventory and booking management
  • Coordination of audio visual and production
  • Coordinate all meeting/function space location and layout
  • Menu development
  • Off-site dining &  venue options
  • Trade show coordination
  • Off-site excursions or activities
  • Real time access to data
  • Onsite staff and airport meet-and-greet personnel
  • Review final billing and budget for accuracy of charges